# How Submit.com Works

Submit.com replaces scattered forms, emails, and spreadsheets with a single, secure system for collecting, reviewing, deciding, and reporting – so teams move faster with fewer errors and clearer accountability.

- Configure forms and eligibility once, then reuse templates for every program cycle.
- Route applications through structured reviews with automation that removes repetitive admin.
- Report results in minutes with exportable dashboards and audit-ready trails.

## Step 1: Create and Launch

Build branded, accessible forms with 30+ question types, branching logic, file uploads, and optional fees – no coding required.

- Support media and document uploads or link out to cloud storage like Dropbox, YouTube, and Vimeo.
- Add eligibility pre‑screeners to reduce ineligible submissions before review.
- Launch on a custom domain for a seamless applicant experience.

## Step 2: Automate Intake

Let the platform do the sorting, scoring, and flagging so staff can focus on quality, not chores.

- Auto‑tag applications by theme, location, or criteria answer for instant filtering and cohorting.
- Auto‑score against scoring criteria to produce league tables before manual review begins.
- Auto‑reject when disqualifying answers are selected and send clear, branded notifications.

## Step 3: Collaborative Reviews

Keep decisions consistent with role-based access, structured rubrics, and in‑context comments – no inbox hunting.

- Assign reviewers automatically, track completion, and balance workloads transparently.
- Capture notes and discussion with the application record for a complete decision history.
- Use score bars to align evaluators on what matters most.

## Step 4: Decide and Communicate

Move from shortlists to decisions with clear trails and automated status updates to applicants and stakeholders.

- Advance, waitlist, or decline with a single click - everything logged for audit.
- Send branded confirmations, reminders, and outcomes at scale by tag, score, or stage.
- Export decisions and evidence for board packs or leadership briefings.

## Step 5: Deliver and Report

Manage awards, claims, and post‑award reporting, then surface outcomes for funders, leadership, and the public.

- Track milestones, collect invoices/receipts, and manage drawdowns with traceability.
- Build dashboards for allocations, demographics, geographies, and outcome metrics.
- Export structured data for audits, ESG disclosures, and annual reports.

## Why This Approach Works

Teams get the speed of off‑the‑shelf software with the flexibility usually associated with bespoke systems – without the cost, risk, or maintenance burden.

#### Ready Now:

launch immediately and iterate with templates and configurable workflows.

#### Versatile by Design:

supports grants, scholarships, awards, accelerators, innovation challenges, and more.

#### Continuous Improvement:

new features like auto‑tagging and auto‑scoring evolve from real customer use cases.

## Security and Compliance

Enterprise‑grade security and privacy practices help safeguard data and simplify compliance obligations.

- Encryption in transit and at rest, role‑based permissions, and detailed audit logs.
- GDPR‑aligned controls and policies with transparent data handling and EU data residency.
- Breach response and governance designed to meet modern regulatory expectations.

## What You’ll Stop Doing

Eliminate manual tasks that slow cycles and introduce risk so the team can focus on mission and outcomes.

- No more spreadsheet triage - use auto‑tagging, filters, and smart folders.

- No more email chaos - centralize notes, messages, and reviewer feedback on the record

- No more fragmented reporting - dashboards and exports are ready when stakeholders ask.

## Getting Started

Most teams go live in days, not months – start with one program, then scale across the portfolio with reusable templates and consistent governance.

- Guided onboarding and responsive support from product experts.
- Training resources and help articles for admins, reviewers, and applicants.
- Scales from a single program to multi‑region portfolios and large reviewer networks.

See how Submit.com works end‑to‑end – from first application to final report – so decisions are faster, fairer, and easier to defend. Request a Demo.