How Submit.com Works

Submit.com replaces scattered forms, emails, and spreadsheets with a single, secure system for collecting, reviewing, deciding, and reporting – so teams move faster with fewer errors and clearer accountability.

• Configure forms and eligibility once, then reuse templates for every program cycle.
• Route applications through structured reviews with automation that removes repetitive admin.
• Report results in minutes with exportable dashboards and audit-ready trails.

Step 1: Create and Launch

Build branded, accessible forms with 30+ question types, branching logic, file uploads, and optional fees – no coding required.

• Support media and document uploads or link out to cloud storage like Dropbox, YouTube, and Vimeo.
• Add eligibility pre‑screeners to reduce ineligible submissions before review.
• Launch on a custom domain for a seamless applicant experience.

Step 2: Automate Intake

Let the platform do the sorting, scoring, and flagging so staff can focus on quality, not chores.

• Auto‑tag applications by theme, location, or criteria answer for instant filtering and cohorting.
• Auto‑score against scoring criteria to produce league tables before manual review begins.
• Auto‑reject when disqualifying answers are selected and send clear, branded notifications.

Step 3: Collaborative Reviews

Keep decisions consistent with role-based access, structured rubrics, and in‑context comments – no inbox hunting.

• Assign reviewers automatically, track completion, and balance workloads transparently.
• Capture notes and discussion with the application record for a complete decision history.
• Use score bars to align evaluators on what matters most.

Step 4: Decide and Communicate

Move from shortlists to decisions with clear trails and automated status updates to applicants and stakeholders.

• Advance, waitlist, or decline with a single click - everything logged for audit.
• Send branded confirmations, reminders, and outcomes at scale by tag, score, or stage.
• Export decisions and evidence for board packs or leadership briefings.

Step 5: Deliver and Report

Manage awards, claims, and post‑award reporting, then surface outcomes for funders, leadership, and the public.

• Track milestones, collect invoices/receipts, and manage drawdowns with traceability.
• Build dashboards for allocations, demographics, geographies, and outcome metrics.
• Export structured data for audits, ESG disclosures, and annual reports.

Why This Approach Works

Teams get the speed of off‑the‑shelf software with the flexibility usually associated with bespoke systems – without the cost, risk, or maintenance burden.

Ready Now:

launch immediately and iterate with templates and configurable workflows.

Versatile by Design:

supports grants, scholarships, awards, accelerators, innovation challenges, and more.

Continuous Improvement:

new features like auto‑tagging and auto‑scoring evolve from real customer use cases.

Security and Compliance

Enterprise‑grade security and privacy practices help safeguard data and simplify compliance obligations.

• Encryption in transit and at rest, role‑based permissions, and detailed audit logs.
• GDPR‑aligned controls and policies with transparent data handling and EU data residency.
• Breach response and governance designed to meet modern regulatory expectations.

What You’ll Stop Doing

Eliminate manual tasks that slow cycles and introduce risk so the team can focus on mission and outcomes.

• No more spreadsheet triage - use auto‑tagging, filters, and smart folders.

• No more email chaos - centralize notes, messages, and reviewer feedback on the record

• No more fragmented reporting - dashboards and exports are ready when stakeholders ask.

Getting Started

Most teams go live in days, not months – start with one program, then scale across the portfolio with reusable templates and consistent governance.

• Guided onboarding and responsive support from product experts.
• Training resources and help articles for admins, reviewers, and applicants.
• Scales from a single program to multi‑region portfolios and large reviewer networks.

See how Submit.com works end‑to‑end – from first application to final report – so decisions are faster, fairer, and easier to defend. Request a Demo.